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Project Plan and Deliverables

Page history last edited by Nicole 13 years, 7 months ago

There are 7 phases to the exhibit development.  Each has several activities, roles, and deliverables associated with it.  Everyone will sign up for 2-5 activities.  Some activities require one person, some require more.  Each person must be responsible for at least two deliverables individually.  Below this outline, you will find a simple list of deliverables sorted by date.

 

  1. Concept development: April 26-May 8
    1. Objective: determine overall theme and content plan.  develop single sentence "big idea" for the exhibit.  identify exhibit components, summary description, goals, and visitor operating requirements.
    2. Activities:
      1. manage concept development and arbitrate decisions-JASON
      2. research
      3. prototyping or playtesting
    3. Deliverables: KELLY, LACE, WHITNEY, JAISA, SHIN YU, ALEX
      1. Big Idea/main message (one sentence) - BY MAY 4
      2. exhibit summary description (one paragraph) - BY MAY 4
      3. visitor goals (one-line bullets, no more than 5, at least 3 are measurable) - BY MAY 4
      4. exhibit components with summary description and visitor operating requirements (paragraph bullets) - BY MAY 8
      5. explanation of why each component is included and how they function together - BY MAY 8
  2. Content development: May 4-May 22
    1. Objective: develop specific content assets (text, images, video, etc) to support the exhibition and deliver the content.
    2. Activities:
      1. manage content development and arbitrate decisions-LACE
      2. research
      3. prototyping or playtesting
      4. selection and assembly of any external content (e.g. objects)
      5. produce final content
      6. develop marketing plan
      7. interface with design and fabrication teams on content infrastructure and materials
    3. Deliverables: KATHRYN, ALEX, JAISA, SHIN YU, JILL, NICOLE
      1. draft list of content assets - BY MAY 8
      2. final list of content assets (including marketing assets)- BY MAY 15
      3. marketing plan - BY MAY 15
      4. draft content produced - BY MAY 15
      5. final content produced/ready for design/fabrication - BY MAY 22
  3. Graphic Design: May 8-May 29
    1. Objective: design and produce graphic assets for the final exhibition and any marketing collateral.
    2. Activities:
      1. manage graphic design and arbitrate decisions-JILL
      2. develop conceptual look and feel for exhibit
      3. produce draft graphics based on initial asset list
      4. produce final graphics based on prototyping and team review
    3. Deliverables: WHITNEY, KATHRYN, LACE
      1. look and feel board (image and word collage evocative of the planned look and feel) - BY MAY 15
      2. draft exhibit graphics - BY MAY 22
      3. final exhibit graphics - BY MAY 29
  4. Interaction Design: May 8-May 29
    1. Objective: design and produce interaction structures to support any visitor actions per the visitor operating descriptions.
    2. Activities:
      1. manage interaction design and arbitrate decisions-KELLY
      2. develop interaction plan for each exhibit component
      3. prototype interactions
      4. produce final interaction infrastructure for fabrication
    3. Deliverables: WHITNEY, JASON, JULIE
      1. interaction plan for each component (detailed step-by-step of what visitors will do) - BY MAY 15
      2. recommendations for final interaction per prototyping - BY MAY 22
      3. final interaction design and production (unless requires heavy fabrication) - BY MAY 29
  5. Fabrication: May 22-June 3
    1. Objective: build things to support the content, graphic and interaction design.
    2. Activities:
      1. manage fabrication and arbitrate decisions-WHITNEY
      2. interface with content and design teams to develop materials lists
      3. source materials
      4. fabricate exhibit components (may be web and or physical)
    3. Deliverables: JULIE, ERIN
      1. detail (day by day) fabrication schedule - STARTING MAY 22
      2. exhibit components built - BY JUNE 3
  6. Installation: June 1 - June 5, deinstall June 8-12
    1. Objective: Put it all together.
    2. Activities:
      1. manage installation and arbitrate decisions-KYLIE
      2. install the darn thing
      3. de-install it
    3. Deliverables:
      1. exhibit open June 5-7 (tentative)
  7. Evaluation: May 8 - June 12
    1. Objective: support formative and summative evaluation for the exhibition.
    2. Activities:
      1. develop measurable evaluation metrics corresponding to visitor goals-JULIE
      2. where appropriate, develop evaluation tools for prototyping and formative evaluation
      3. develop evaluation tools for summative evaluation
      4. perform summative evaluation
    3. Deliverables:KYLIE, JAISA, ALEX, ERIN, NICOLE
      1. summative evaluation plan with intended metrics and tools - BY MAY 29
      2. summative evaluation report - BY JUNE 12

 

OTHER IMPORTANT ROLES:

  • schedule manager (ongoing) - this person produces a usable version of this as a schedule and makes adjustments to the schedule over the project - ERIN
  • wiki gardener (ongoing) - this person keeps the wiki well-organized and managed - JAISA
  • university liaison - this person is the contact with the UW HUB Services team - LACE
  • money manager - WHITNEY
  • web manager (if necessary) - this person manages the facilitation of the exhibit on the web
  • experience facilitators (if necessary) - program staff during the run of the exhibition - NICOLE

 

LIST OF DELIVERABLES BY MILESTONE:

  1. MAY 4:
    1. Big Idea/main message (one sentence)
    2. exhibit summary description (one paragraph)
    3. visitor goals (one-line bullets, no more than 5, at least 3 are measurable)
  2. MAY 8:
    1. exhibit components with summary description and visitor operating requirements (paragraph bullets)      
    2. explanation of why each component is included in concept plan and how they function together
    3. draft list of content assets
  3. MAY 15:
    1. final list of content assets (including marketing assets)
    2. marketing plan
    3. draft content produced
    4. look and feel board (image and word collage evocative of the planned look and feel)
    5. interaction plan for each component (detailed step-by-step of what visitors will do)
  4. MAY 22:
    1. final content produced/ready for design/fabrication
    2. draft exhibit graphics
    3. recommendations for final interaction per prototyping
    4. fabrication schedule commences
  5. MAY 29:
    1. final exhibit graphics
    2. final interaction design and production (unless requires heavy fabrication)
    3. summative evaluation plan with intended metrics and tools
  6. JUNE 3:
    1. exhibit components ready to install
  7. JUNE 5:
    1. exhibit launches
  8. JUNE 7:
    1. exhibit wraps
    2. summative evaluation completed
  9. JUNE 12:
    1. exhibit deinstalled
    2. summative evaluation report

 

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